Job Summary
Job Title: Executive Assistant
Industry: Hospitality
Location: Serbia & Montenegro
Employment Type: Contract
Salary Range: 500 – 700 Euros (Net)
Job Summary:
Our clients are seeking for highly organized and proactive Executive Assistants to support their executive teams. The successful candidates will be responsible for providing comprehensive administrative support, managing schedules, coordinating meetings and handling a variety of tasks to ensure the efficient operation of the executive’s office. The ideal candidate will have excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Screen and direct phone calls, emails, and other correspondence.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange logistics for meetings, conferences, and events, both internal and external.
- Liaise with internal and external stakeholders on behalf of the executive.
- Arrange domestic and international travel, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure all necessary documentation is in order.
- Manage travel expenses and process expense reports.
- Maintain an organized filing system for electronic and paper documents.
- Order and manage office supplies and equipment as needed.
- Handle confidential and sensitive information with discretion.
- Assist with special projects and initiatives as required by the executive team.
- Conduct research and gather information to support decision-making.
Qualifications:
- High school Certification or equivalent preferred.
- Strong attention to detail.
- Ability to work independently and manage time effectively.
- Good communication skills.
- Any college certification is a plus.
Benefits:
- Comprehensive Medical Coverage
- Provided Meals and Accommodation
- Tax-Free Income
Application Requirements:
- KCSE Certificate
- Valid Travel Passport
- Detailed Curriculum Vitae
- Additional certifications or degrees are beneficial.
